9 April 2018 was the effective date of changes to the Notarial Profession Law Act. The new regulations concern electronic notarial transcripts, copies and extracts. It is also the commencement date for the Central Repository of Electronic Copies of Notarial Deeds CERWAN. The changes are intended to facilitate registration proceedings.
Under the old law, entities registered in the National Court Register KRS (mainly limited liability companies and joint-stock companies) had to use the form of notarial deed for certain transactions and to attach such deeds to their KRS filings. Since 9 April, documents with qualified electronic signature of the notary will be stored electronically in CERWAN, the system operated by the National Notarial Board, and will no longer have to be physically submitted to the KRS.
It’s easier now
A KRS filing will refer to the CERWAN number of the relevant deed which is to be attached to the filing. When the filing is registered, the notarial deed will be automatically downloaded from CERWAN as an attachment to it. The CERWAN fee for a notarial deed will not be higher than the current fee for a certified paper copy. Initially, CERWAN will include only those deeds which are required for KRS filings and those deeds which the notaries are officially required to notify to relevant registration courts.