Employees may not abuse their rights and surprise employers with absences.
How to use special leaves and time off for blood donation purposes?
A special (emergency) leave and time off for blood donation both involve short-term absence from work. But they can well disrupt the working schedule in any company. Employee absence affects the efficiency and effectiveness of the entire team. So how should employees report absence of this kind and may the employer impose any requirements here? These issues should be addressed in the work rules (a.k.a. employee manual).
Effective working arrangements
Employee absence is above all an organisational inconvenience for the employer. Absences are particularly troublesome when they are not notified by the employees in good time. On the other hand, there are obviously leave situations that are hard to predict and can surprise even the employees themselves. So how can the employer regulate leave procedures to ensure an effective organisation of work?
Employees are entitled to time off in certain circumstances of their lives, such as wedding, childbirth, or funeral of a close relative. Depending on the circumstances or the closeness of the relationship, such a special leave is for one or two days. The rationale is to allow the employees to take part in such family events or deal with the related formalities.
A special leave does not have to be used on the day of the event itself. But it should be related to the event and be used in a reasonable time interval around it. Also, the leave days need not be consecutive. However, the entitlement does not apply if the employee wishes to take the leave on a day that is otherwise free from work for them, such as during their vacation or sick leave.
Time off work or service is also available to blood donors for the day on which they donate blood. But this entitlement will not apply if the employee is donating their blood on a day that is otherwise free from work for them, e.g. during a holiday leave. While COVID-19 pandemic regulations extended the entitlements of honorary blood donors, eligible employees may not abuse their rights and surprise employers with absences.